Every step, day by day, and whose it is.

One screen: their name, email address, the role and the day you need them cleared by, then who pays for their Enhanced DBS with children's barred list. A mobile number helps us ring them.

Or import a spreadsheet of candidates, or approve somebody who signed up through your agency's own link.

• The screen shows what this one costs before you press Add. In your free month it is one of the five candidates cleared on us. After that it is one of the ten clearances your £350 buys on your billing date, and from the eleventh it is £35, taken from your card the day you add them.
• If you cover the Enhanced DBS with children's barred list, the £68 is taken from your card that day. If the candidate pays, they pay it by card in their own pages and nothing is charged to you.

The welcome email carries a link to their own pages. There is no account to make and no password, and it works on a phone. Everything saves as they go, so they can stop after any page and pick up where they left off.

If they have been cleared with us before, their pages first ask whether to share that file with you. If they say yes, only what is missing or out of date is asked for again.

• The privacy notice, read and signed first
• Their details and their work history
• A photograph
• Their documents: identification, proof of address and qualification certificates
• Their Enhanced DBS with children's barred list, answered once. If you have asked them to pay, they pay the £68 there. The £68 is refunded in full to whoever paid it if the application is never submitted, including where their certificate is on the Update Service and we check that instead
• Referees covering the last two years
• The declarations, signed

Nobody reaches a school unseen. The candidate books a time in their pages from the hours we are free. Every candidate has a ten-minute ID interview: they hold their photographic identification up to the camera, we check it against the documents they sent us, and we record what we saw. Right to work is a separate check, below.

Our ten-minute ID interview is an identity check, not a registration interview. You hold your own registration interview with each candidate and record it on their record.

• The ID interview costs nothing extra
• The candidate can move their call up to two hours before it starts

Each check is recorded with its date and the evidence behind it, in the form a school puts straight onto its Single Central Record. A check the role does not call for is still on the file, reading Not required with the reason.

• Enhanced DBS with children's barred list
• Right to Work
• Identity
• Reference 1
• Reference 2
• Prohibition from teaching check
• Section 128 check
• Employment history
• Qualifications
• Overseas checks
• Signed declaration
• Then the training every candidate completes: safeguarding training and allergy and anaphylaxis awareness training

It goes in the day the candidate has sent every document and their identity is confirmed, without waiting for the call. Where the candidate is paying, it goes in once they have paid.

The certificate then comes from the Disclosure and Barring Service, and nobody can hurry it. Most come back within two weeks. Some take up to eight weeks when police forces need to look. We record the result the day it arrives. Your file is cleared once every other check is done.

• Those figures are GOV.UK's: an enhanced check usually takes around 14 days, and about eight in ten come back within that.
• We give no date for the certificate, because the Disclosure and Barring Service sets it.

The file is stamped cleared the day its last check is complete, and you get an email straight away. The vetting pack is ready on the candidate's record.

You send it to the school yourself, from your app. The school opens it from a link in the email, with no account to make, and sees all eleven checks with their evidence and dates. Nothing goes to a school without your approval.

• Every check listed with the date it was recorded and the evidence held
• The school's link lasts 30 days
• The employment decision, and the statutory excuse as employer, stay with your agency. Every pack says so

Safeguarding training expires and Right to Work needs a recheck when a visa is due to end. We track every date, remind the candidate and you at 60, 30 and 7 days before it falls due, and follow the renewal through. The Disclosure and Barring Service Update Service status is checked every 12 weeks, as the APSCo standard asks, at no charge.

• £9.99 a month for every candidate on your register, charged on your billing date. Start one part-way through a month and you pay only for the days left, on your next billing date. No minimum: if you've got two, it's £19.98. Stopping takes effect from your next billing date.

Every Monday at eight, one email with every candidate who is not yet cleared, where each has got to, and who it is waiting on: the candidate, a referee, the Disclosure and Barring Service, us or you. The Cleared email comes the moment a file is stamped, not on the Monday after.

In between, everything is live in your app. Ask Alex, your Staffroom24 assistant, about a candidate and you get the current position with dates.

• Only the lines that say Waiting on you need anything from you
• Choose who at your agency gets the Monday email, or turn it off, in your settings